How to Prepare ISO Audit Reporting?

Any business that aims to clear its internal or external audits needs to have a clear understanding of the International Organization for Standardization (ISO) standards and updates.

The key to efficiently pass the official checking done, is to make an organization’s employees well equipped with the required skills that ultimately, complies with the industry specifications and quality grades.

How to Prepare ISO Audit Reporting

An audit is an inspection conducted by an independent body in a systematic way that is documented in the form of records, statements, facts, and conclusions, closely done on the working processes and quality systems of an establishment.

There are a lot of companies providing Quality Management Solutions those are solely committed to raising your quality bars by improving your internal workflows and supplier relationships.

Being any business type, it becomes essential to share a robust and comfortable relationship with your supplier to assure end product quality. If your business is inclined towards the food and beverages industry, then supplier quality assurance can help you mitigate from stranger vendors.

Now, take a look at the Audit types and steps involved in preparing an ISO Audit Report.

The Audit Types

Beside the internal and external classification of audits, they can be divided into three branches, each having a different purpose.

  1. Product Audit

Such inspections deal with the examination of a specific product or service a company offers, be it hardware, software or any processed material (food, beverages, etc.) to evaluate their conformance as per the industry standards.

  1. Process Audit

It is merely a verification done to check whether the processes are working in accordance with the predefined instructions and the set standards. A process audit plays a vital role in examining the resources, thus, checking the adequacy and effectiveness of the process controls.

  1. System Audit

A system audit is an audit conducted over the management systems to examine and evaluate that the system elements are developed, and implemented effectively with specified requirements.

Food system safety audits, Safety system audits- to name a few.

Creating an audit involves enormous steps which have been simplified for you to go smoothly with your proceedings.

Checklist: How To Prepare An ISO Quality Audit Report

“It’s rightly said, the more an organization gives itself to the audit, the more that can be gleaned by it.”

Scrutinize the Internal Audit Procedure of an Organization

ISO 9001 plays a significant role here as it lays down the plan and ways to conduct audits providing clear insights to report the results and maintain their records.

While there is a lot to examine, many things can even yield unexpected outcomes so do keep track of the previous audits to compare the latest modifications.

Use a Process Approach

The process approach utilizes systematic management and efficiently identifies the involved process interactions done yearly within a company.

As the changes and improvements made are measured with the quality audit metrics, likewise, use a process approach to determine process developments.

The Auditor must Avoid few Aspects

The report the auditor submits at the end, is a document containing the formal results of an audit. The documentation usually depicts things analyzed and examined, highlighting both the positives and negatives ended with a conclusion. But the auditor should ignore:

  • The universal issues
  • Specifying a guilty person
  • Using unnecessary terms
  • Lauding its work
  • Producing evasive reports

Adhere to the Key Management ISO 9001 Factors

There are eight significant principles those are linked with the guidelines of a quality audit enabling you to accomplish the goal done in the best possible way.

  • A systematic approach to management
  • Customer focus
  • The leadership traits
  • Involving people
  • Applying a Process approach
  • Continual improvement
  • A logical decision making
  • Mutually benefit the supplier relationship

The Must-Haves Of An ISO Audit Report

While creating an audit report that consists of every single key area properly covered, there are few essential marks to be encompassed within your documentation. Take a run down-

  • A cover including report title, auditor’s name, company name, and the audit end date
  • A clearly drafted introduction
  • A compact executive summary
  • An index displaying the terminologies used
  • A detailed and discussed audit plan
  • A description of the founded facts
  • Recommendations to be taken

Considerations

Hope this soft documentation gives you clear insights about what all to consider while you pen down your crucially analyzed data to give it a structured form.

Further, if you are looking to find out some practical data, digging deep into food safety management then see how well a food safety auditor discloses his reporting, that can be of real use to you.

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