Importance Of Decentralization in An Event Management

It is good to keep in mind that the end of the day, both, within the team and during the handling of the event, a proper professional relationship is a must. There should be absolutely no breakdown between any member of the team either with each other, or with members of other teams such as the creative and or the marketing. There should be a clear line of authority from the ultimate management position to every subordinate position. When this line of communication is absolutely clear, decision making, coordination and communication become more effective.

The importance of communication in an event planning cannot be neglected. For instance, before hiring, it is always advisable to communicate properly with Christmas party DJs in London for your Christmas party in order to understand their working style and also to make them understand your requirements. Asking them various questions related to their experience, way of working, equipments and other details will give you an idea about their capabilities. On other hand, telling them about your requirements will help them to plan and perform effectively. Also during the event, communicating with them from time to time about any of the issues they are facing and other things will make them more comfortable and confident.

Improving coordination with decentralisation.One gets authority in an organisation due to the position in the structure and authority is the right to decision making.

Decentralisation is the process of assigning the decision making authority. This means that work is delegated by the managers. But how much should be delegated? Without delegation, even the best of managers cannot improve productivity and hence achieve goals. Studies have shown that managers and organisations fail mainly due to poor delegation of authority.

The Art of Delegation

As stated above, failures occur mainly due to poor delegation and it is not because managers are not aware, but because they are not willing to apply them. This is largely due to personal attitudes. The following points would help in effective delegation.

1. Nominate a person and delegate in line with the results expected – i.e. assign enough authority to do the job effectively and achieve the objectives for the event.

2. Maintain proper control and good communication. By control, we do not mean interfering in the actions of the subordinate but to observe and take corrective actions on deviations, if any, from the plan.

Advantages of Delegation

• Relieves top management of some burden of decision making and forces upper-level managers to let go

• Encourages decision making and assumption of authority and responsibility

• Promotes establishment and use of broad controls which may increase motivation

• Aids in adaptation to fast-changing environment

Disadvantages of Delegation

• Makes it more difficult to have a uniform policy

• Increases complexity of coordination of decentralized units

• May be constrained by inadequate planning and control systems

• Can be limited by the availability of qualified managers

• Involves expense for training new managers.